“Fail to Prepare, Prepare to Fail”
Mindfulness seems to be about living in the present. BUUTTTT I just love organizing and planning waaaaay too much to constantly live in the moment. I don’t organize in extreme but I do like to have an organizer or diary with me where I write down upcoming appointments, trips planned, bills, budget. It keep’s me focused and help’s me remember. Budgeting is a must for me as I have my wages spent before I even get it. I work 3/4 days per week and do 13 hour days. My days off have to planned efficiently so I can ensure I make appointments, fit in socializing with friends. At the moment I’v got a personal trainer, I’m learning how to drive, doing a Masters part time, working full time and have to try fit in my friends and family in between. If I didn’t organise then I’d get nothing done!
Organisation is key in the workplace. It help’s you keep on top of things, meet deadlines, ensure quality and give yourself some free time for a cup of coffee. The following are some tips to help keep organised in the workplace. I’ll do future posts on organizing at home and other environments in later posts.
Set yourself goals
Having a plan for the future will help you prioritize your activities and have something to work towards. The whole ‘Where do you see yourself in ten years time?’ question works well for this part. Have short term and long term goals that plan strategically how you will get where you want to go in your career and how you are going to make the next steps towards a promotion, or towards a new role. I’ll explain goal setting in its own seperate post soon.
Write a list
I LOVE LISTS! Whether first thing in the morning, or last thing at night, writing a list of the tasks you need to achieve will help you stay focused, and give you a sense of achievement every time you tick something off.
If you’re constantly distracted from your work by emails, phone calls or social media, you need to practise concentrating on the task at hand. Try to manage a 45 minute stretch without checking any communication channels, followed by 15 minutes answering emails and phone calls and so on. This is a form of mindfulness.
Doing two things at once may seem like good time management but in fact, you will do both things less well than if you concentrate on one thing at a time. Quality over quantity.
Prioritise and delegate
We all get bombarded with a lot of information and tasks on a daily basis. Learn to filter out the most important or difficult tasks and tackle them when you are at your most alert. If you can, delegate less important tasks, but don’t micromanage other people’s activities as this will only add to your own workload. I personally find it difficult to delegate tasks at times. I’d be the awkward person who’d ask someone to do a task in a jokey half arsed way or end up doing everything myself instead of asking others. I’m just an awkward f**k really. BUT I’m getting better and I do delegate a lot more nowadays. I suppose it comes with experience and confidence in your workplace.
Be a ruthless filer
When a task lands on your desk, don’t leave it to gather dust. Decide when you are going to do it, and then either do it, file it or bin it according to what needs to be done. Having an organised folder system will help, so ensure every piece of work gets filed in the appropriate place as soon as it’s completed. Personally, clutter makes me anxious, stresses me out. When I clean and organise my workplace or bedroom or even my sitting room, the tension relief is amazing and the inner peace I achieve is just FABULOUS!